Privacy Policy

General

The term ‘Sparta Global’ or ‘us’ or ‘we’ refers to the owner of the website, Sparta Global Limited, whose registered office is 6th Floor, 125 London Wall, EC2Y 5AS, under company’s registration number 5597367, registered in England and Wales. For the purposes of data protection legislation in force from time to time, the data controller is Sparta Global Limited.

All material published on the website is published in good faith, however we cannot guarantee or warrant representation of accuracy or reliability of such information. This website is for information only unless otherwise stated. There is no guarantee expressed or otherwise, that the contents or operation of the website will be error free. Although it may be possible to obtain access to other websites from this website, there is no endorsement or responsibility on us for those websites, their contents or any damage or loss arising out of those websites. We reserve the right to modify, update or close this website at any time.

Those who choose to access this website are responsible for the compliance to the laws applicable. This notice and disclaimer are governed by and construed in accordance with English laws.

 

Privacy Policy

At Sparta Global Limited we are committed to and hugely passionate about protecting and respecting your privacy. Whether you deal with us as a Spartan, Candidate, Client, Supplier or Partner we will always make sure we do the right thing.

The General Data Protection Regulation (GDPR) (Regulation (EU) 2016/679) has recently approved adequacy decisions for the EU GDPR and the Law Enforcement Directive which allows data to continue to flow as it has been so far. The decisions are expected to last until 27th June 2025.The Regulation continues to harmonise data protection legislation across the UK and EU/EEA member states, enhancing privacy rights for individuals and providing a strict framework within which commercial organisations can legally operate. We have adopted this piece of legislation as it’s all about understanding you and putting you first, which is what we do every single day.

 

Our Legitimate Business Interests

Our legitimate interests in collecting and retaining your personal data is described below:

As a Business Consulting Services provider, we introduce our Spartans and Candidates to clients for temporary work placements, permanent placements or through service provider agreements. 

 

The exchange of personal data of our candidates, Spartans and our client contacts are a fundamental and essential part of this process. To support our Candidates’ and Spartans’ career aspirations and our clients’ resourcing needs we require a database of personal data containing historical information as well as current resourcing requirements.

 

To successfully match our Candidates and Spartans with the clients we need to retain information such as name, contact details, location, job title, area of expertise and additionally for candidates their curriculum vitae, education and training data, identification and right to work documents, salary and rate details.

 

To deliver our ancillary services we need to detail and map different market sectors with their relevant companies. We make note of organisation’s structures and who is currently employed in certain roles. This then facilitates necessary understanding of who is responsible for the relevant teams and/or who may be the best point of contact to progress our working relationship further.

 

This is data about you that you give us by filling in forms on our third-party providers such as Teachable, Sopro, HR Systems, CRM Systems and Background Screening Systems or by communicating with us by phone, video calls, e-mail, personal meetings or otherwise. It includes information you provide when you register to use our site, to enter our database, subscribe to our services, attend our events, enter a promotion or survey, and when you report a problem with our site.

 

The information you give us or we collect about you may include your name, address, company name, private and corporate e-mail address and phone number, financial information, compliance documentation and references verifying your qualifications and experience and your right to work in the relevant country, identification documents, curriculum vitae and photograph, emergency information, links to your professional profiles available on the public domain e.g. LinkedIn, Twitter, business Facebook or corporate website.

 

When you register with Sparta Global you may elect to have information about jobs, marketing, opportunities, or other Sparta Global services sent to your email address. The information you provide when registering is stored in our internal systems and is controlled and processed by dedicated members of staff.

 

Disclosure of Personal Data

Sparta Global may disclose some of these details to our internal teams and, if required, our end Clients. We may also share your data with any Government or regulatory authority as may be necessary from time to time in order comply with any statutory obligations or regulatory requirements. We might share your personal information with members of our group both in the EU/EEA and outside of the EU/EEA.

 

Selected third parties including:

  • Clients for the purpose of introducing candidates;
  • Candidates for the purpose of arranging interviews and engagements;
  • Clients, business partners, suppliers and sub-contractors for the performance and compliance obligations of any contract we enter into with them or you;
  • Analytics and search engine providers that assist us in the improvement and optimisation of our site;
  • Credit reference agencies, our insurance broker, compliance verification partners and other sub-contractors for the purpose of assessing your suitability for a role where this is a condition of us entering into a contract with you.

 

We will disclose your personal information to third parties:

  • If Sparta Global Limited or substantially all its assets are acquired by a third party, in which case personal data held by it about its clients will be one of the transferred assets.
  • If we are under a duty to disclose or share your personal data in order to comply with any legal obligation, or in order to enforce or apply our terms of use or terms and conditions of supply of services and other agreements; or to protect the rights, property, or safety of Sparta Global, our clients or others. This includes exchanging information with other companies and organisations for the purposes of fraud protection and credit risk reduction.

 

The lawful basis for the third-party processing will include:

  • Their own legitimate business interests in processing your personal data, in most cases to fulfil their internal resourcing needs;
  • Satisfaction of their contractual obligations to us as our data processor;
  • For the purpose of a contract in place or in contemplation;
  • To fulfil their legal obligations.

 

 

 

Personal Data Retention, Storage, Access & Rights

We understand our legal duty to retain accurate data and only retain personal data for as long as we need it for our legitimate business interests (in-line with LIA) and that you haven’t requested your data to be removed. Accordingly, we have a data retention notice and run data routines to remove data that we no longer have a legitimate business interest in maintaining.

 

We do the following to try to ensure our data is accurate:

  • Prior to making an introduction we check that we have accurate information about you
  • We keep in touch with you, so you can let us know of changes to your personal data
  • We will contact you at least once every two years in attempt to update your information on our database

 

We segregate our data so that we keep different types of data for different time periods. The criteria we use to determine whether we should retain your personal data includes:

  • The nature of the personal data;
  • Its perceived accuracy;
  • Our legal obligations;
  • Whether an interview or placement has been arranged; and
  • Our consultancy expertise and knowledge of the industry by country, sector, and job role.

 

We may pseudonymise parts of your data, particularly following a request for suppression or deletion of your data, to ensure that we do not re-enter your personal data on to our database, unless requested to do so.

 

For your information, pseudonymised data is created by taking identifying fields within a database and replacing them with artificial identifiers, or pseudonyms.

 

Our current retention policy is available upon request.

 

Your rights

You have the right to ask us not to process your personal data for marketing purposes. We will usually inform you (before collecting your data) if we intend to use your data for such purposes or if we intend to disclose your information to any third party for such purposes and we will collect express consent from you if legally required prior to using your personal data for marketing purposes.

 

You can exercise your right to accept or prevent such processing by checking certain boxes on the forms we use to collect your data. You can also exercise the right at any time by contacting us at compliance@spartaglobal.com

 

Our site may, from time to time, contain links to and from the websites of our partner networks, advertisers, and affiliates. If you follow a link to any of these websites, please note that these websites have their own privacy policies and that we do not accept any responsibility or liability for these policies. Please check these policies before you submit any personal data to these websites.

 

Information we obtain from other sources

We also obtain information about you from other sources such as LinkedIn, Google natural search and other corporate websites, job board websites, online CV libraries, your business card, and personal recommendations. We are working closely with third parties including business partners such as management and umbrella companies, search information providers and general Background Screening Companies. We may receive information about you from them for the purposes of our consultancy services and ancillary support services.

 

Technology related to information collection

Cookies and Anonymous Identifiers.  A cookie is a data file that is created and stored on your computer’s hard drive when you visit our Website.  An “Anonymous Identifier” is a random string of characters that is used for similar reasons as Cookies.  We use Cookies and Anonymous Identifiers to become more familiar with our users through the study of analytics.  Some portions of our site require the use of Cookies for proper function. Anonymous identifiers can be used where Cookie technology is not available.  You may refuse to accept Cookies by activating the appropriate setting on your web browser.  If you select this setting, you may be unable to access certain parts of our site.  Unless you have adjusted your browser setting so that it will refuse Cookies, we will issue Cookies when you direct your browser to our website.

 

Third-Party Services related to information collection

We have enabled Google Analytics to collect data about our traffic by Google Advertising Cookies and other Anonymous Identifiers. We use Google Analytics Cookies and other Cookies to compile data to better understand Users and provide Users with a more tailored experience.  You can opt out of Google Analytics by visiting Google’s Opt-Out Browser Add-on website.

Google AdWords.  We use Google AdWords to provide advertisements across the Internet that direct Users to Our Site.  We might also utilise Google’s remarketing technology that enables Users who have shown interest in Our Site to see targeted advertising on sites associated with the Google network.  These ads are typically displayed using Cookie technology.  You can opt out of Google’s use of Cookies by visiting Google’s Ads Settings website.

Additionally, our carefully selected partners and service providers may process personal information about you on our behalf as described below: 

Digital Marketing and Training Service Providers

We periodically appoint digital marketing agents to conduct marketing activity on our behalf, such activity may result in the compliant processing of personal information. 

Our appointed data processors include:

  1. Prospect Global Ltd (trading as Sopro); https://sopro.io/legal/#privacy-policy
  2. Teachable Inc; https://teachable.com/privacy-policy

 

What can you do if you are not happy with the way that your information has been processed?

If you are dissatisfied with how Sparta Global uses your data you can make a complaint to the government body in charge (Information Commissioner's Office, Wycliffe House, Water Lane, Wilmslow, Cheshire, SK9 5AF or at www.ICO.org.uk).

 

Changes to our privacy policy

We keep our privacy policy under regular review and reserve the right to make amendments when and where necessary. For any further queries, please do not hesitate to contact Sparta Global GDPR Representative on 0208 940 2333 or via email compliance@spartaglobal.com

 

Quality Systems & Information Management Systems

Sparta Global is ISO 27001, ISO 9001 and ISO 14001 certified for quality, information security and environment management systems. An ISMS is a framework of policies and procedures that includes all legal, physical and technical controls involved in an organisation’s information risk management processes.